Conditions of entry



  1. The Heritage Photographer of the Year competition is organised by the European Historic Houses Association and The Royal Photographic Society [the Organisers].
  2. The competition is open to everyone, including members of the European Historic Houses Association, its Affiliated Member Organisations and The Royal Photographic Society (RPS) except those directly involved in running the competition.
  3. Entrants must enter the correct age category. The Organisers will verify the ages of those aged 16 and under and selected.
  4. Entry is free.



  1. You may enter up to 5 single images.
  2. Entries will be judged individually.
  3. Images must be the sole work of the entrant. All submissions will be removed where any single image is found to be the work of another photographer.
  4. Entrants aged 16 years and under on the last date of the competition, being 30 September 2018, should obtain their parents/guardian permission before submitting images.
  5. Digital manipulation such as brightness, contrast, levels, colour balance, minor sharpening may only be used to optimise the image; other than cropping or dust spots elements may not be removed or added; digital techniques such as focus stacking or HDR are not permitted. Multiple exposures ‘in camera’ are permitted. Images that appear over-manipulated or distort the integrity of the subject will be excluded.
  6. Winning and selected entrants may be required to provide the original RAW file (or JPG as shot) at the Organisers’ discretion.
  7. Entries may be made using a camera, smartphone or tablet, digitally or using film. In all cases files (or scans in the case of images on film) must be uploaded to the website. No print submissions or negatives will be accepted.
  8. Images that have won a prize in another competition before the competition closing date will not be eligible for a prize.
  9. Images should have been taken within the past three years.
  10. The Organisers may exclude any images which, in The Organiser’s opinion, are likely to cause offence.
  11. Winning and selected entrants must be able to supply high resolution files for printing within a reasonable period. Where this is not possible the image(s) will be excluded and no award made.
  12. Winning and selected entries will be exhibited to the public in multiple locations and in multiple jurisdictions.



  1. The competition will close to entries at 23:59 GMT on 30 September 2018
  2. The winners will be chosen by selectors.
  3. No individual feedback is available, and the selectors’ decision is final.
  4. The winning images and selected images will be displayed online shortly after the final selection.
  5. A selection of images from the winners and final shortlists may be used by the EHHA and RPS in their publications, online and social media channels in connection with the competition and exhibition.
  6. Selectors will be appointed by the Organisers and the short-listing and final judging will take place during October 2018. Successful entrants will be notified by email.
  7. The Organisers reserve the right not to award prizes if the quality of entries falls below the required standard.



  1. Prizes will be specified on the competition website and the Organisers reserve the right to change these. Any changes will be posted on the website.
  2. Prizes are not transferable and no alternative will be provided.
  3. National Associations may award prizes for the images taken in their country and correctly tagged with the correct tag.


Personal Data

  1. The Organisers may hold and process personal information which you are supplying, in relation to the competition and may pass on your details to the national Member Association of the European Historic Houses which is relevant in the case of images taken in their country.
  2. The Organisers will not pass on your email address or personal data to any third party other than the relevant National Member Association of the EHHA.


Copyright and Reproduction

  1. Images entered into the competition must not infringe any copyright or other intellectual property right of any third party.
  2. If the copyright or other intellectual property rights of any third party have been infringed, then the entrant will indemnify the Organisers and National Associations in respect of any of third party claims.
  3. The copyright and moral rights remain with the photographer.
  4. The photographer will be credited if the image is used by the Organisers. Credits will be provided by the Organisers to third-parties but the Organisers cannot guarantee use neither can they be held responsible for the failure of a third party to use credits accordingly.
  5. By entering the competition entrants grant the Organisers a non-exclusive, worldwide, royalty-free licence to use, reproduce, and publish for up to three years, images entered into the competition, for the purposes of:
    1. Publicising and promoting the competition;
    2. the Organisers’ activities, including within their publications, website and social media channels;
    3. Printing of exhibition boards whose use may endure beyond the three years mentioned in Clause 32;
    4. Selected entries may be used on calendars produced by the European Historic Houses Association or by National Associations;
    5. Selected entries may be used in European Historic Houses Association print publications (coffee table book etc.) to promote Historic Houses across Europe. The EHHA will contact photographers before images are included.
  6. Other commercial opportunities may exist for photographers to benefit from the use of their images. Where a commercial benefit is likely to arise, permission will be sought by the Owners in advance and Terms and Conditions will be agreed. Examples include prints and third-party licensing.



  1. The Organisers reserve the right not to exhibit selected images.
  2. The Organisers reserve the right to cancel or amend the competition.


Acceptance of Conditions of Entry

  1. Submission of any entry implies acceptance of the Conditions of Entry.
  2. In the event of any dispute with the rules the relationship between the Organisers and the entrants will be decided by the English courts.